This guide will help you understand and efficiently access the Posting Report from the system. By following the steps below, you will be able to analyze the details of each posting, including the services or products added to a reservation or a balance. You will learn how to navigate the report to view relevant information by month, day, and service types, as well as how to interpret the essential financial indicators for analyzing the hotel's performance.
- Navigate to Menu > Reports
- Click on Posting Report
- Press the dedicated menu button on the right side and choose:
- Which Months you want to view the situation for.
- Which Source
- Which Property.
- Choose whether you want to view Standard amounts or amounts Without taxes
- Select the Desired Year and analyze the displayed values. The system will show the total values for each month of the year.
- To view details:
- Click on the desired Month to break down the values by day.
- Click on the desired Day to view all postings for that day, including the information and the corresponding reservation or balance.
- Click on the Reservation ID or Balance ID for more details.
The system will display a report containing the following parameters:
- Number of rooms
- Operational days
- Nights (rooms) for sale
- Nights (rooms) sold: Click on the two arrows next to the "Nights (rooms) sold" line to view a detailed graph of the nights sold by each booking source. Each source is represented by a specific color, which you can find in the legend.
- Occupancy rate
- Guests in house
- Double occupancy factor (DOF): DOF represents the average number of guests per room.
- Average length of stay
- ADR - Average Daily Rate: ADR is a financial indicator representing the average income generated per night for each occupied room. To calculate ADR, divide the total revenue from room sales by the total number of rooms sold over a period.
- RevPAR - Revenue Per Available Room: RevPAR represents the total revenue generated per available room, regardless of whether it was occupied or not. To calculate RevPAR, divide the total revenue from room sales by the total number of available rooms over a period.
- RevPOR - Revenue Per Occupied Room: RevPOR measures the revenue generated per occupied room and is calculated by dividing the total revenue from room sales by the number of rooms occupied during that time period.
- TRevPAR - Total Revenue Per Available Room: TRevPAR calculates the total revenue generated by available rooms, including other services offered by the hotel. The sum of all revenues is divided by the total number of available rooms during that time period.
- TRevPEC - Total Revenue Per Client: TRevPEC is the average total revenue relative to the total number of guests accommodated.
- Accommodation services: Displays the total of accommodation services posted. The following lines show totals for posted products, broken down by meal types and product categories.
- Breakfast
- Lunch
- Dinner
- Room Account
- Restaurant Account
- Restaurant
- Customizable Services
- Corrections
- Total postings: Here, the total of posted services and products is shown, whether or not they are invoiced.
- Uninvoiced: Here, the total of posted services and products that have not been invoiced is displayed. To find out where they come from, access the month and day where there are uninvoiced postings.
At the bottom of the report, you will find the performance of each source. Here, you will see the average rate and the revenue generated by each source monthly.
To understand and efficiently access the complex posting report from the system, follow the steps below:
Understanding the Report
- Postings represent services or products added to a reservation or a balance.
- In the report, postings appear in the month of the reservation, not on the date they were added.
- If the reservation is for the current month, the posting will appear in the sum of the postings for that month.
- Invoices issued for future reservations are included in the sum of postings for the month in which the reservation was made, but the payments are included in the revenue report for the month in which the invoice was issued.
- Thus, the sum of the postings may not match the sum of the payments.
By following these steps, you will be able to access and analyze the complex posting report from the system with ease.
📌 Note: To download the report, click on the Download Excel button.
✅ Done! You’ve gone through the information for this section!
Frequently Asked Questions (FAQ)
❓ Q: Can I generate a report from PynBooking for rooms sold by booking sources?
Answer:
Yes, PynBooking generates a report for rooms sold by booking sources. To view this report, go to the Postings Report and click on Nights (rooms) sold.
The system will display a chart and a table with sold nights broken down by booking sources.
